21 NCAC 34C .0303         RECORDS OF CREMATION or hydrolysis AND DELIVERY

(a)  All crematory or hydrolysis licensees shall complete receipts for human remains on Board forms and shall include the following information:

(1)           name of the crematory or hydrolysis licensee;

(2)           first, middle, and last name of the decedent;

(3)           date and time of death;

(4)           date and time the human remains were delivered to the crematory or hydrolysis licensee;

(5)           any affiliation by the person delivering remains with a funeral establishment or an individual licensed to practice funeral service under the provisions of G.S. 90-210.25(a2)(2), or crematory;

(6)           any affiliation with the crematory or hydrolysis licensee; and

(7)           first, middle, and last name and signature of the employee or agent of the crematory or hydrolysis licensee who received the human remains.

Every crematory or hydrolysis licensee shall furnish this receipt to the person who delivers the human remains to the crematory or hydrolysis licensee.

(b)  All records documenting the release of human remains from a crematory or hydrolysis licensee to the person who receives the cremated or hydrolyzed remains shall be completed on Board forms and shall include the following information:

(1)           name of the crematory or hydrolysis licensee;

(2)           first, middle, and last name of the decedent;

(3)           date and time of release;

(4)           first, middle, and last name of the person who received the cremated or hydrolyzed remains;

(5)           place where cremated or hydrolyzed remains were received;

(6)           any affiliation by the person receiving remains with a funeral establishment or an individual licensed to practice funeral service under the provisions of G.S. 90-210.25(a2)(2) or other entity; and

(7)           signatures of the person delivering the remains and recipient of remains, and any mailing or handling instructions.

Crematory and hydrolysis licensees must provide evidence by signature or shipping receipt upon delivery of the cremated or hydrolyzed remains.

(c)  All records documenting the release of human remains from a funeral establishment or an individual licensed to practice funeral service under the provisions of G.S. 90-210.25(a2)(2) ("unaffiliated practitioner") to the person who receives the cremated or hydrolyzed remains shall be completed on Board forms and shall include the following information:

(1)           name of the funeral establishment or unaffiliated practitioner;

(2)           first, last, and middle name of the decedent;

(3)           date and time of release;

(4)           person to whom the remains were released;

(5)           type of container in which the remains were released;

(6)           signatures of the parties delivering and receiving remains; and

(7)           any shipping or special handling instructions.

Funeral establishments must provide evidence by signature or shipping receipt upon delivery of the cremated or hydrolyzed remains. The provisions of this Paragraph shall not apply when the funeral establishment and crematory or hydrolysis licensee share common ownership and are physically located within one or more buildings on a contiguous piece of property that would qualify the funeral establishment to use "crematory," "crematorium," "cremation center," "hydrolysis facility," or "hydrolysis center" in its operating name; provided, however, that the crematory or hydrolysis licensee shall comply with Paragraphs (a), (b), and (d) or (e) of this Rule.

(d)  All records documenting the process of cremation or hydrolysis from the time the remains are received at the crematory or hydrolysis licensee facility until the cremated or hydrolyzed remains are delivered, all crematory or hydrolysis licensees shall keep records on Board forms and shall include the following information:

(1)           first, middle, and last name of the crematory or hydrolysis licensee;

(2)           first, middle, and last name of the decedent;

(3)           description of the cremation or hydrolysis container used;

(4)           time and date the decedent was placed into the cremation or hydrolysis unit;

(5)           first, middle, and last name of person who placed the deceased in the cremation or hydrolysis unit;

(6)           time and date the cremated or hydrolyzed remains were removed from the cremation or hydrolysis unit;

(7)           type of container in which the cremated or hydrolyzed remains were placed;

(8)           time and date the cremated or hydrolyzed remains were processed; and

(9)           first, middle, and last name and signature of the person who processed the cremated or hydrolyzed remains and placed them into a container.

The crematory or hydrolysis licensee shall furnish this information to a funeral establishment, an individual licensed to practice funeral service under the provisions of G.S. 90-210.25(a2)(2), authorizing agent, or other person or entity authorized to receive the cremated or hydrolyzed remains from the crematory or hydrolysis licensee.

(e)  In lieu of the separate forms required by Paragraphs (a), (b), and (d) of this Rule, a crematory or hydrolysis licensee may use a form prescribed by the Board that combines all information required by Paragraphs (a), (b), and (d) of this Rule.

(f)  The crematory or hydrolysis licensee shall retain the completed forms required by this Rule for a period of three years and shall produce all cremation or hydrolysis forms for inspection or copying by the Board or its agents upon request. Unless otherwise permitted by this Rule, the funeral establishment or individual licensed to practice funeral service under the provisions of G.S. 90-210.25(a2)(2) shall retain a completed copy of each form required by this Rule and shall produce the forms for inspection or copying to the Board or its agents upon request.

History Note:        Authority G.S. 90-210.127; 90-210.134(a); 90.210.136(d),(h);

Eff. July 1, 1991;

Amended Eff. September 1, 2009; August 1, 2004;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. August 19, 2017;

Temporary Amendment Eff. May 24, 2019;

Temporary Amendment Expired Eff. March 13, 2020;

Amended Eff. January 1, 2021.